Office Administration – Kansas City

Onsite Construction Group is currently seeking an Office Administrator to join our team in our Kansas City, Missouri office. We are a fast-growing Construction Management firm that focuses on the development of its employees, career growth, and leadership opportunities.

Responsibilities

  • Provide, promote, and monitor a standard of excellence in the quality of all Administrative functions.
  • Manage payment of overhead expenses such as rent, utilities, etc.
  • Coordinate with COO the employee required documentation. Including but not limited to vehicle insurance, up to date DL, inventory logs, enrollment forms, applications, First Aid/CPR certifications, and OSHA Cards.
  • Obtain miscellaneous office supplies, equipment, copier, etc, if directed by the Project Manager/Ops Director. Coordinate with Executive Team on phones, computers and other IT items with the direction of the Project Manager
  • Sign up new employees using Federal Withholding and EEO Compliance Forms, W-4, I-9. and all required Human Resource Documents
  • Set up General files, Trade partner Correspondence files, and Accounting files.
  • Set up the Trade partners Certificates of Insurance Log.  Record expiration dates on the Subcontract/Purchase Contract Payment Status Sheet.
  • Maintain the Trade partner Insurance Log to ensure all insurance is current.
  • On Federally funded jobs and other projects as required, review and maintain Trade partner certified payrolls.
  • Obtain Lien Releases and Trade partners Warranty and Guarantee Forms.
  • Reviewing requirements for solicitations to order bid bonds and COI’s and any necessary administrative documentation for technical proposals directed by Director of Preconstruction.
  • Obtain and keep current all bonds and Insurance / Certificates of Insurance for clients, Trade Contractors & vendors. Maintain corresponding databases.
  • Track vacation and sick leave 
  • Purchase and maintain inventory of office supplies.
  • First to answer and properly process phone calls.
  • Run errands as needed.
  • Open and distribute all incoming mail.
  • New hire reporting
  • Maintains historical records by filing documents.
  • Contributes to team effort by accomplishing requested responsibilities as needed

Qualifications:

  • Previous experience in accounting, finance, or other related fields
  • Fundamental knowledge of commercial construction
  • Ability to prioritize and multitask
  • Strong organizational skills
  • Deadline and detail-oriented

Send all resumes to Bryce Johnson, Chief Operating Officer at Bryce.johnson@onsite-cg.com