Office Administrator / Bookkeeper – Oklahoma City

Onsite Construction Group is currently seeking an Office Administrator/Bookkeeper to join our team in our Oklahoma City, Oklahoma office! We are a fast-growing Construction Management firm that focuses on the development of its employees, career growth, and leadership opportunities. You will be responsible for preparing invoices, data entry, managing AR and AP, monthly progress billings and cost reports. Must know QuickBooks.

Responsibilities

Office Administration:

  • Provide, promote, and monitor a standard of excellence in the quality of all Administrative functions.
  • Manage 401k enrollment and employee match.
  • Coordinate with Chief Operating Officer on healthcare reporting, enrollment, and employee deferrals and transition to HR.
  • Manage payment of overhead expenses such as rent, utilities, etc.
  • Coordinate with COO the employee required documentation. Including but not limited to vehicle insurance, up to date DL, inventory logs, enrollment forms, applications, First Aid/CPR certifications, and OSHA Cards.
  • Manage time sheets from employees.
  • Track workers comp, vacation and sick leave within QuickBooks
  • Reviewing requirements for solicitations to order bid bonds and COI’s and any necessary administrative documentation for technical proposals directed by Director of Preconstruction
  • Obtain and keep current all bonds and Insurance / Certificates of Insurance for clients, Trade Contractors & vendors. Maintain corresponding databases.
  • Purchase and maintain inventory of office supplies.
  • First to answer and properly process phone calls.
  • Run errands as needed.
  • Open and distribute all incoming mail.
  • New hire reporting
  • Enter company Credit Card Expenditures
  • Maintains historical records by filing documents.
  • Contributes to team effort by accomplishing requested responsibilities as needed

Accounting:

  • Assist with basic Accounting duties as needed.
  • Ensure that accounting procedures are carried out according to the highest standards and in the best interest of Onsite Construction Group.
  • Fully operative in QuickBooks.
  • Manage payroll and payroll taxes
  • Issue payments to Trade Contractors.
  • Enter company Credit Card Expenditures
  • Complete state and federal tax forms
  • Record day to day financial transactions and complete the posting process
  • Work with Accountant to provide access to the financial records for appropriate OCG personnel, clients, insurance and municipal authorities.
  • Work with Accountant and Finance Director to provide back-up as needed.
  • In conjunction with Accountant, ensure that payments to suppliers and trade contractors are made in a timely and courteous manner and ahead of schedule.
  • Process accounts receivable/payable and handle payroll in a timely manner
  • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
  • Record day to day financial transactions and complete the posting process
  • Process accounts receivable/payable and handle payroll in a timely manner

Qualifications:

  • Previous experience in accounting, finance, or other related fields
  • Fundamental knowledge of commercial construction
  • Ability to prioritize and multitask
  • Strong organizational skills
  • Deadline and detail-oriented